Schedules Section: Assigning Shifts to Employees

How Does This Functionality Help You?

• Employees can be assigned using Auto Fill.
• Multiple schedule shifts can be edited at once with mass update options. See Schedules Section: Using Mass Updates
• Changes made to shifts are in real time and immediately visible to employees.

• Auto Fill – uses the schedule optimizer and enforces all constraints entered for employees in terms of max limits, availability, station skills, and granted days off. See Schedules Section: Building a Schedule. Go to Assigning Shifts Using Auto Fill.
• Manual placement – choose the employee you want to work the shift from the employee available list. You can override constraints if you choose to do so. See Assigning Shifts to Employees Manually.
  
  

Assigning Shifts to Employees Manually

1. Select the schedule name to open the schedule tabs. 
2. Select the Shifts tab on the top menu bar.
3. In the Employee column, click on the employee name (or --Empty--) to open the Available Employees pop-up window.
   

   

   - The Available Employee window lists every employee that you have given a skill to for the station for this shift.
   - Employees are listed within this order: 1) no conflicts 2) skill level 3) alphabetical.
   - Employees with conflicts are in gray bars and the conflicts are identified.
   - The shift that is opened to reassign is identified at the top of the form.
   - Select the Calendar icon to view the employee's upcoming schedule.
   - Select the People icon to see the employee contact information.
   
4. Click on the name of the employee you want to assign.
   - First: Select the Reassign Reason, if applicable.
   - If the employee has no conflicts, they are automatically assigned to the shift.

   - If the employee is in a gray bar with some conflict indicated, you will receive a warning pop-up to confirm you want to override the conflict.
   

   
   - Select OK to assign the employee.
   OR
   - Click Cancel to return to the Available Employees list. 

Assigning One Employee to Multiple Shifts

See Schedules Section: Using Mass Updates for information on how to assign one employee to multiple shifts.

Video:  How to Assign, Edit, and Inactivate a Shift from Enterprise Schedules