Time & Attendance Section: Setting Up a Kiosk

How Does This Functionality Help You?

• A Kiosk portal on a dedicated computer allows employees to clock on and clock off without signing into their individual employee portal.
• A badge swipe or fingerprint reader, hooked up to the computer, allows employees to clock on and clock off with an external device.

About a Kiosk

• You must have a different computer available for each location that you want a Kiosk clock running. Label the computers so employees know which computer to sign in on for their location.
• Each employee must have been assigned an External ID number in the Enterprise Portal.
• If you elect to use an external reader device, it must be installed and configured by your internal IT department.

Setting Up the Kiosk

1. Sign in to the Location portal. 
   - Open the Admin Section.
   - Click on the Unique ID link in the left menu. 
   - Click on the New button to generate a unique ID.
     
   - Highlight and Copy the ID number that is created in the text box.
     
   
   
2. Open a New browser and enter the following URL:
   https://www.schedulesource.net/enterprise/teamwork/kiosk
   - The following window opens.
     
   - Enter the Unique ID in the blank provided (that you previously copied from the location Globally Unique ID text box).
   - If you are using an external device, select the check box for Swipe & Go.
     
   
   Check Location Time Settings
   Important: You must have the Location time settings in the Enterprise portal set to allow Clock to display the Kiosk logon page. Go to Locations and select a location. Go to Time > Setup Time & Rules. Select the check box for Clock. 
   

   

   - Click Submit. The TeamWork Kiosk Employee window displays.
   - Note that the Location is listed at the bottom of the page.
     

3. Employee Clock On and Clock Off
   - The employee enters their External ID number either in the yellow box or using the screen key pad. (Or using external connected device). 
   - The employee selects Submit.
     --- If the Swipe and Go option was selected, the page refreshes showing the employee has clocked on.
     --- If the Swipe and Go option was not selected, the employee must choose their project and task to clock on.
   - The employee can select done to immediately return to the logon page for the next employee entry.
   - If the employee does not select done, the page automatically returns to the logon page in a few seconds.
   - The employee follows the same procedure to Clock Off. 
   
   Check Employee Kiosk Code
   Important: The External ID number field is used as the Kiosk Clock On code. It must be entered in the Enterprise portal for each employee on the Employee Info window.
   - To enter or verify an employee External ID in the Enterprise portal, go to Employees and select an employee name. Go to Edit > Personal.
   - The employee External ID number displays in the Location portal on the Employee Info window. To view, go to Employees and select an employee name. Go to Edit > Personal. Give the employee the External ID since it is their Kiosk code.
   - See example below. External ID is the Kiosk code: 3300
     
   

• Log in to the Enterprise portal.
• Go to Locations and select a location.
• Select Location > Globally Unique ID (GUID) and follow the same procedure.